How to Message Employer on Indeed?

Indeed is an online jobs board where employers can post job openings and evaluate prospective candidates. Job seekers use the site to search for available positions, upload resumes, and even apply for jobs directly through the site.

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How to Message Employer on Indeed?

To send a message to an employer, you need to press the ‘Send a message to the employer’ option on your ‘My Jobs’ page just beneath that job listing. Then, you need to wait for an email invitation to send the message. Finally, you will be able to send messages.

indeed jobs list

As you can see, you can not directly send a message to each employee. In my experience, many job seekers spam employers and send personalized messages to each employer. However, Indeed prevents that, so you need first to send you willing to send a message (notification), and then when the Employer approves that, you will get an invitation to send the message.

So here are the steps:

  • Research the Company:
    • Objective: Gain a thorough understanding of the company.
    • How: Study their mission statement, learn about their organizational structure, and keep up-to-date with their latest news.
    • Why: This research helps tailor your message to align with the company’s goals and shows genuine interest in its operations.
  • Craft a Professional Message:
    • Objective: Create a clear, professional message.
    • How: Highlight your relevant experience, skills, and qualifications. Include specific examples of past projects or roles where you’ve had measurable success.
    • Why: A well-structured message that showcases your capabilities can make a strong impression, while a concise format respects the reader’s time.
  • Check for Typos:
    • Objective: Ensure your message is error-free.
    • How: Read your message several times, if possible, and consider having another person review it.
    • Why: Typos and grammatical errors can undermine professionalism and distract from your message’s content.
  • Edit if Necessary:
    • Objective: Adapt your message for different job opportunities within the company.
    • How: Modify your message to discuss how your skills and experiences align specifically with each role you are interested in.
    • Why: Tailoring your message for different roles demonstrates flexibility and a proactive attitude.
  • Personalize Your Message:
    • Objective: Connect your skills to the job requirements.
    • How: Refer to specific details from the job posting, like required skills and qualifications.
    • Why: Personalization shows that you have read the job description carefully and see yourself as a good fit for the position.
  • Provide Contact Information:
    • Objective: Facilitate accessible communication.
    • How: Include your email address and phone number at the end of your message.
    • Why: Offering direct contact methods makes it easier for employers to reach you, speeding up the hiring process.

Before you reach out, take the time to research the employer and position. Please note any necessary qualifications they mention in the job posting or challenges they’ve posted that you have experience dealing with. Being informed about what the employer is looking for will help your message stand out from other applicants who haven’t done their homework.

When sending a private message on Indeed, be sure to personalize your message for each employer. Don’t copy-paste a generic cover letter; craft a tailored response that touches upon specific skills and experiences that make you an excellent fit for this job. Be sure to include relevant details (e.g., certifications, awards, past projects) and emphasize why you believe this role would be an ideal fit for your talents and goals.

When writing your message, keep it professional: avoid slang, use proper spelling and grammar, and don’t get too casual or informal with your language choices. You want to ensure your communication is clear, concise, and compelling so employers can see why they should choose you over other applicants.

Finally, follow up after sending the initial message — if possible, within 24 hours — so the employer knows you are interested in their position and actively pursuing it. Ask questions if there’s anything else they’d like to know about you or if there’s something particular they are looking for in applicants that could set them apart from other candidates — then provide further evidence of those qualities when answering those questions in your reply message. Following up demonstrates initiative and shows employers that you’re genuinely interested in learning more about the position and working with them if offered the opportunity.

If done correctly, messaging employers via Indeed can be an effective way of introducing yourself before submitting a formal application package or attending an interview for the role. Make sure you do your research in advance so that each message is customized specifically for each target employer; keep it professional; provide value through past accomplishments; show genuine interest by asking thoughtful questions, and follow up promptly after sending each inquiry – doing all these things will improve your chances of getting noticed by recruiters using Indeed!

Please read our article How Does Indeed Work for Employers to learn more about this topic.


To conclude, the way to message an employer is to be direct, polite, and professional. Start by introducing yourself and summarizing why you are interested in the position. Show your interest in the position by expressing what you can bring to the organization that sets you apart from other applicants. Double-check for grammatical and spelling mistakes before sending your message since this will reflect positively on you.

Additionally, ensuring that your message is concise and relevant is essential—employers have limited time and may not have time to read through long-winded messages. Finally, follow up with employers after having sent the initial announcement. This demonstrates that you are still interested in the position and will help create a positive impression of your eagerness and determination. As always, ensure that your communication style is respectful, courteous, and professional, as this will show employers that you take the initiative to be proactive about finding employment opportunities.

Daniel Smith

Daniel Smith

Daniel Smith is an experienced economist and financial analyst from Utah. He has been in finance for nearly two decades, having worked as a senior analyst for Wells Fargo Bank for 19 years. After leaving Wells Fargo Bank in 2014, Daniel began a career as a finance consultant, advising companies and individuals on economic policy, labor relations, and financial management. At, Daniel writes about personal finance topics, value estimation, budgeting strategies, retirement planning, and portfolio diversification. Read more on Daniel Smith's biography page. Contact Daniel:

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