What Does an Executive Assistant Do?


It is time to look behind the curtains and comprehend that what does an executive assistant actually do? Basically, executive assistants are those employees who possess some experience with project management and administrative skills. They are responsible for managing the days, calendars, and schedules for top-level management in premium organizations.

This article will discuss all these work profiles ranging from their duties to a typical day in an executive assistant’s life. Executive assistants are crucial for any organization, as they ensure that the senior management works at their most optimal and efficient levels. Their job is to take care of all the organizations, which would enable the senior executive to work fast and deliver the best!

Here one example Day in the Life of an Executive Assistant video:

Now that the introduction is clear, let us dive right into the topic, shall we?

What is an Executive Assistant?

Executive Assistant is a job position that provides high-level administrative support to executives in a company or corporation, supports an organization’s executive or another high-level administrator. Usually, the Executive Assistant job responsibility is acting as the contact point among executives, employees, clients, and other external partners, managing executives’ calendars, setting up meetings, and managing information flow quickly and accurately.

 

What does an executive assistant do?

  • Executive assistant organizing meetings and booking meeting rooms.
  • Manage and archive all types of correspondence directed to managers.
  • Supports an organization’s executive in his/her duties.
  • Communicates on behalf of the executive with internal and external colleagues.
  • Make travel arrangements
  • IT troubleshooting
  • Managing perks
  • Providing strategic counsel
  • Implementing processes
  • Create reports and presentations
  • Enter information into the database
  • Improve information systems

The job role and responsibilities of an Executive Assistant are always going to be by whichever organization is hiring the Executive Assistant. An Executive Assistant working for a logistics company will have different work responsibilities than working for the aviation industry. Still, generalizing this profile would bring us to some common duties, such as scheduling the executive’s calendar.

Executive Assistant is an independent profile, and this is done to enable their multi-tasking skills, boost productivity, and bring efficiency to their work. If the EA himself/herself is organized and focus, they are more likely to organize tasks for their heads in a much better way.

What are the usual job requirements?

Do not anticipate a standard 9 to daily. Exactly what really are the standard occupation conditions? Employers may appear positively up to faculty graduates and people who’ve expertise with job administration. Outstanding communication abilities may also be vital.

EAs are knowledgeable of an organization’s inner-workings and entrusted with delicate info. They may have the inside scoop on coming prices, promotions, or even alternative, impending company discussions. Therefore, companies will find executive assistants having the most suitable diplomacy and a great deal of tact.

How much do executive assistants make?

The executive assistant’s typical salary is around 56K annually, based on the mean US pay scale. However, depending on the practical experience and the type of business that the employee is doing, the executive assistant salary goes more than $70K annually.

How to Succeed as an Executive Assistant video:

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How to become an executive assistant?
To become an executive assistant, you need to have a good education (a college degree is an advantage but not necessary), be dynamic, think fast, and organize efficiently. Basically, a candidate who can adapt to changes does not get uncomfortable quickly and is benevolent and tolerable in nature. Having a thick skin for this job is a must. This is a subsidiary job; therefore, one must possess a non-egoistic, positive order taking attitude and be ready to tackle the tasks at hand in the most brilliant manner! Also, a creative thinker following a professionally structured approach is likely to ace this job role.

 

How to be an executive assistant to a CEO?
To become an executive assistant to a CEO in a large company, you need to have previous executive assistant experience. You need to know how to be efficiently organized and to have excellent written and verbal communication. Executive assistants need to be prepared to use various skills, from creating reports and presentations to travel arrangements.

What are the achievements of an executive assistant?

In CV, executive assistants need to describe that they have the ability to analyze and interpret data, identify problems, and apply effective forms of resolution. They need to explain that they know filing system and customer database protocols and that they know to coordinate all department functions for a team of employees.

How a typical day Executive Assistant goes like? 

If we say in full honesty, there is no typical day for an executive assistant. The tasks and work-assignments of an Executive Assistant vary from day to day. The executive assistants are also required to travel with their boss, attend meetings and functions, and act as spokespersons for the head.

Are Executive Assistants exempt from overtime pay?
Based on the Fair Labor Standards Act (FLSA) that establishes minimum wage, overtime pay, recordkeeping, Executive Assistants are not exempt from overtime pay. However, executive assistants in larger companies are sometimes designated exempt because their executives may delegate part of their discretionary powers.

How many hours does an executive assistant work?
Executive assistants work full-time hours in most cases, between 35 to 40 hours during weekdays. Usually, they work overtime depending on the type of company and requirements.

Do executive assistants travel with their bosses?
Executive assistants very often travel with their bosses, at conferences, business meetings.

 

Daniel Smith

Daniel Smith

Daniel Smith is an experienced economist and financial analyst from Utah. He has been in finance for nearly two decades, having worked as a senior analyst for Wells Fargo Bank for 19 years. After leaving Wells Fargo Bank in 2014, Daniel began a career as a finance consultant, advising companies and individuals on economic policy, labor relations, and financial management. At Nimblefreelancer.com, Daniel writes about personal finance topics, value estimation, budgeting strategies, retirement planning, and portfolio diversification. Read more on Daniel Smith's biography page. Contact Daniel: daniel@nimblefreelancer.com

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