Celebrities, sales managers, executives, and entrepreneurs – all kinds of busy professionals need a personal assistant to tackle correspondence, appointments, and other essential tasks. An efficient personal assistant serves as a huge help to professionals who have several duties to complete. If you are planning to hire a personal assistant, there are certain traits to look for. So, let us analyze personal assistant attributes.
Recruiting the right assistant can simplify an employer’s professional life in many ways. Qualities of a Good Personal Assistant are excellent communication skills, outstanding personality, great organizational skills, flexibility, problem-solving Skills, strong experience, excellent computer skills. In simple words, good personal assistant is great at communication, organization, problem-solving, and operating relevant software programs.
Here is a detailed description of the qualities of a good personal assistant:
Personal assistants have to regularly communicate with a variety of people in order to set up appointments, convey messages, and other important information. So, it is crucial that your assistant possesses effective communication skills so as to avoid misunderstandings and establish clarity in your business-related interactions. While communicating, the assistant needs to stay calm and composed since, at times, he/she will have to deal with argumentative or difficult people.
A personal assistant must have a sociable kind of personality, as he/she is required to talk to many different people. At the same time, he/she should be polite, courteous, and pleasant to speak to. An assistant needs to maintain these qualities in his/her speech irrespective of the circumstances and the type of person he/she is talking to.
What Makes A Great Personal Assistant?
Generally, people tend to talk well when deals are going smoothly but may adopt a resentful tone in tough times. In such scenarios, the assistant would have to put up with stressful communication in an attempt to convince the other party. However, it is the balance of assertiveness and courtesy that is required on the part of an assistant to prevent unwanted solicitation.
Good Personal Assistant is Organized Worker
Personal assistants should be attentive, detail-oriented, and well-organized. This is because they carry out various responsibilities like setting appointments, planning your work schedule, handling calls, noting down messages, checking emails and posts, and similar other tasks that call for diligence. An assistant should be able to sort out tasks as per their nature of urgency.
Good Personal Assistant is Adaptable
There are times when you have to assign tasks to your assistant with prior warning. So, an assistant should be flexible and open to tackling work in such kind of situations. Rather than panicking, a level-headed assistant will go into damage-control mode and not take any unnecessary stress.
Good Personal Assistant Efficient Problem Solver
An assistant is like a ‘filter’ for his/her boss, in such a way that he/she goes through the calls, emails, and other communication, but presents the primary matters first. So, the boss is able to focus on more important things and delegate the rest to the assistant. This kind of ‘filtering’ can be done efficiently by an assistant who is a good problem solver. Also, the assistant should be capable of handling complex tasks independently without having to consult his/her boss.
Good Personal Assistant is Computer Savvy
Personal assistants need to use software programs for scheduling, planning and communicating. So, they should be aware of the software used for word, email, calendar, and related things. Further, assistants have to research the internet frequently and thus, need to be proficient in research abilities.
But now let us get deeper. In the next 20 miniutes in video below you can see – How to exceed expectations as an Executive Assistant or Personal Assistant?
While an aspiring assistant may be educated and knowledgeable, yet some high-level professionals still prefer hiring experienced assistants. Knowledge is essential but there are some situations only an experienced assistant can handle well. However, after working with a mid-level professional, assistants do get to polish their skills and apply the requisite learning in managing more complicated tasks.